Co-Back Office: Company Secretary & Corporate Compliance

 

Hong Kong Limited Company Registration Requirements

Nature and key conditions of limited company formation in Hong Kong:

Company Name

  1. It must be unique.
  2. It must not include certain restricted words.
  3. It can be in Chinese or English or both.

Share Capital

  1. Minimum HK$1 share capital to be issued and paid up; No restriction on the maximum issued and paid up share capital.
  2. Shareholder liability is limited to the issued and paid up share capital.
  3. Issued and paid up share capital is not the compulsory minimum deposit amount in bank account.

Shareholder and Director

  1. Minimum one; maximum 50 Shareholders
  2. Minimum one Individual Director (aged 18 or above).
  3. Shareholder and Director can be a company.
  4. Shareholder and Director can be the same person/company.
  5. Shareholder and Director can be individuals of any nationality, domicile and residence.

Company Secretary

  1. A Company Secretary must be appointed (to ensure compliance with ongoing legal obligations).
  2. The Company Secretary must be ordinarily resident in Hong Kong.
  3. If the director is the sole director of the company, he/she cannot be appointed as Company Secretary. A third party (individual or company) should be appointed as company secretary.

Registered Office Address

  1. There must be a Registered Office address in Hong Kong for the company.
  2. The Registered Office address serves as the company’s legal address for notices and proceedings
  3. The Registered Office address can be different from the business address.

Significant Controllers Register (“SCR”)

From 1 March 2018, a Hong Kong incorporated company must

  1. Obtain and maintain up-to-date beneficial ownership information by way of keeping a Significant Controllers Register. The Register should be open for inspection by law enforcement officers upon demand.

Application Process

  1. Client requires to fill in and submit the Application Form for the details of proposed company name, shareholders, directors, secretary and registered office together with copy of identity card/passport and proof of residential address of all shareholder(s) and director(s). We will confirm the availability of the company name. (For existing company, please contact us to check for the available company list)
  2. Client settle the relevant fee through bank transfer / cheque / deposit.
  3. We will prepare all the documents for incorporating a company, including Memorandum and Articles of Association, appointment of first directors and secretary, notice of registered office and application for business registration certificate.
  4. Client signs and returns the set of documents to us by email or visit our office to sign the documents.
  5. We shall arrange the filing of the documents to the Companies Registry and apply for business registration certificate.
  6. After obtaining the business registration certificate from the Inland Revenue Department, the documents (including chops and certified true copies) will be sent to the client.

Fee Schedule

New Company

 Standard PackagePremium PackageCollective Package
HK Limited CompanyHK$ 8,000HK$ 9,000HK$ 10,800
Prepare documents for formation of Company
Company Name Search
Business Registration
Certificate of Incorporation
Memorandum & Articles of Association20 copies (Eng)20 copies (Eng)20 copies (Eng) + 2 copies (Chi)
20 Pages of Share Certificates
Statutory Record
Pocket Seal
Perma Signature Chop
Small Round Chop 22mm
Green Box
Government Fee (inclusive)
1 Year Company Secretarial Fee
IT Services (Basic Corporate plan) #
Name Card Printing ^100 pcs
Time Required7-10 working days2-3 working days7-10 working days
# IT Services (Basic Corporate plan) include standard corporate website design: Main page x 1, About us x 1, Contact us x 1
^ Name card printing include matt laminated card, 250g double-sided coated art paper
Optional Services:
- name card design
- logo design

Existing Company

 Standard PackageCollective Package
HK Limited CompanyHK$ 7,500HK$ 10,300
Prepare documents for formation of Company
Company Name Search
Business Registration
Certificate of Incorporation
Memorandum & Articles of Association20 copies (Eng)20 copies (Eng) + 2 copies (Chi)
20 Pages of Share Certificates
Statutory Record
Pocket Seal
Perma Signature Chop
Small Round Chop 22mm
Green Box
Government Fee (inclusive)
1 Year Company Secretarial Fee
IT Services (Basic Corporate plan) #
Name Card Printing ^100 pcs
Time Required3-4 working days3-4 working days
# IT Services (Basic Corporate plan) include standard corporate website design: Main page x 1, About us x 1, Contact us x 1
^ Name card printing include matt laminated card, 250g double-sided coated art paper
Optional Services:
- name card design
- logo design
Application Form

 

Application Process

  1. Client requires to fill in and submit the Application Form for the details of proposed company name, shareholders, directors, secretary and registered office together with copy of identity card/passport and proof of residential address of all shareholder(s) and director(s). We will confirm the availability of the company name. (For existing company, please contact us to check for the available company list)
  2. Client settle the relevant fee through bank transfer / cheque / deposit.
  3. We will prepare all relevant documents for incorporating a offshore company.
  4. Client signs and returns the set of documents to us by email or visit our office to sign the documents.
  5. We shall arrange the filing of the documents for offshore company registration.
  6. After obtaining the documents, all relevant corporate documents will be sent to the client.

Fee Schedule

New Company

 BVISeychellesCayman IslandsSamoaAnguilla
Offshore Company (Eng Name)HK$ 8,500HK$ 6,000HK$ 27,000HK$ 7,000HK$ 7,000
Offshore Company (Eng+Chi Name)HK$ 9,000HK$ 7,000HK$ 30,000HK$ 7,500HK$ 7,500
Prepare documents for formation of Company
Company Name Search
Registrar of Shareholders, Director and Members
Certificate of Incorporation
Memorandum & Articles of Association5 copies5 copies5 copies5 copies5 copies
Share Certificates Book10 certificates10 certificates10 certificates10 certificates10 certificates
Statutory Record
Pocket Seal
Perma Signature Chop
Small Round Chop 22mm
Company Kit Box
Offshore Government Fee (inclusive)
Offshore Registered Agent (inclusive)
Full set Certified True Copy of company documents (by Hong Kong Certified Public Accountants)
Time Required8-10 working days10-11 working days14-16 working days11-12 working days8-9 working days

Existing Company

 BVISeychellesSamoaAnguilla
Offshore Company (Eng Name)HK$ 8,500HK$ 6,000HK$ 7,000HK$ 7,000
Offshore Company (Eng+Chi Name)HK$ 9,000HK$ 7,000HK$ 7,500HK$ 7,500
Prepare documents for formation of Company
Company Name Search
Registrar of Shareholders, Director and Members
Certificate of Incorporation
Memorandum & Articles of Association5 copies5 copies5 copies5 copies
Share Certificates Book10 certificates10 certificates10 certificates10 certificates
Statutory Record
Pocket Seal
Perma Signature Chop
Small Round Chop 22mm
Company Kit Box
Offshore Government Fee (inclusive)
Offshore Registered Agent (inclusive)
Full set Certified True Copy of company documents (by Hong Kong Certified Public Accountants)
Time Required4-5 working days3-4 working days5-6 working days3-4 working days
Application Form

 

Fee Schedule

(to be charged on job basis)

 HK$
Filing of Annual Return500
Transfer of Share (per transfer)500
Allotment of Share (per allotee)500
Registration of Branch Office500
Change of Company Name1,800
Written Resolution for Annual Shareholders or Directors Meeting500
Written Resolution for Change of Shareholding / Director / Company Secretary500
Written Resolution for Minutes of Shareholders / Directors Meeting500
Arrange Certified True Copy by Certified Public Accountant500

Solutions of Co-Back Office:

Accounting & Taxation Planning

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Administration

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Company Secretary & Corporate Compliance

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Documentation Solution

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